Temporary-to-Permanent Facilities Coordinator

POSITION SUMMARY

The Temporary Facilities Coordinator will assist the Facilities Manager to maintain the office space and respond to occupants’ requests for service. Candidate must be able to work onsite and be able to work weekly rotating shifts (e.g., 7:00 a.m. -3:00 p.m., 9:00 a.m. -5:00 p.m., 11:00 a.m. -7:00 p.m.) and be able to adapt to changing work schedules to meet the Foundation’s needs. Candidate must be able to effectively communicate with all occupants in the office space.

This is a temporary opportunity expected to last for three months, with the possibility to become permanent.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

• Fulfill occupant’s requests, which may include but not limited to moving materials, hanging artwork, installing keyboard trays, assembly of furniture, and minor repairs.
• Keep occupants informed of requested work through the work management system, notify occupants of abnormal conditions through the intranet in collaboration with the foundation’s communications department.
• Perform rounds of the occupied spaces to identify any facilities issues and take steps those issues.
• Perform preventative maintenance of refrigerators, ice machines, dishwashers, water dispensers, etc.
• Respond to appliance malfunctions, plumbing problems, and any reported abnormal conditions within the office space.
• Coordinate with contractors and property management to repair defects and malfunctions.
• Oversee facilities contractors on site, which includes but not limited to cleaning, electrical, plants, and appliances.
• Perform handyperson tasks
• Perform administrative tasks
• Perform any other assigned tasks not specifically stated in this job description.  

MINIMUM QUALIFICATIONS:

• Must be customer-service oriented.
• Strong computer skills including Excel and Word.
• Excellent written and oral communication skills.
• Must be able crouch, kneel, crawl, and climb.
• Must be able to lift, pull and push over 50lbs repeatedly.
• Have working knowledge of the use of hand and power tools.
• Must be able to work rotating shifts, overtime, occasional nights, weekends, holidays when required and respond to office emergencies.

COMPENSATION

The compensation range for this position is an hourly rate of $29.32 - $31.25, depending on experience.

THE SIMONS FOUNDATION'S DIVERSITY COMMITMENT

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply. We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under federal, state and local law.

The Simons Foundation is a private foundation established in 1994 in New York City by Jim and Marilyn Simons. With an annual grants and programs budget of $450 million, the foundation’s mission is to advance the frontiers of research in mathematics and the basic sciences.

The foundation pursues its mission through its grant-making division, comprising programs in Mathematics & Physical Sciences, Life Sciences, Education & Outreach and autism research, and through its internal research division, the Flatiron Institute.

The Mathematics & Physical Sciences program supports work in mathematics, theoretical computer science and theoretical physics. The Life Sciences program works to advance basic research in life sciences, with, among other efforts, large grant programs in ocean ecology and in the origins of life.

The Simons Foundation Autism Research Initiative (SFARI) is a campaign that aims to improve the understanding, diagnosis and treatment of autism by funding innovative research of the highest quality and relevance. SFARI also supports the editorially independent autism research news site Spectrum.

In 2016, the foundation launched the Flatiron Institute (FI), a multidisciplinary institute whose mission is to advance scientific research through computational methods, including data analysis, modeling and simulation. The FI hosts scientists and collaborating expert programmers who work to create, deploy and support new state-of-the-art computational methods.

Outreach & Education supports and promotes scientific literacy in society generally. Specifically, the program supports the nonprofit Math for America and the independent science news site, Quanta Magazine. This program’s Science Sandbox initiative seeks to unlock scientific thinking in all people, so that science becomes a more integral part of culture.