Facilities Manager

POSITION SUMMARY

Reporting to the Director of Facilities, the Facilities Manager will assist in running the daily operations of Facilities and manage Facilities Coordinators on the team. This person will be responsible for direct hands-on tasks and oversee all physical aspects of the buildings, including but not limited to cleaning, appliance maintenance, painting, electrical, plumbing, carpentry and amenities. This position will lead the effort to maintain the highest cleaning and aesthetic standards of the Simons Foundation. They will be expected to act as the primary point of contact in the absence of the Facilities Director.

This is a full-time position located at the Simons Foundation’s offices in New York City. For more information, visit simonsfoundation.org/careers.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

Manage and coach Facilities Coordinators, ensuring that tasks are completed as expected.

Perform all functions and tasks of the Facilities Coordinators and Handypersons.

Lead the oversight and coordination of service and repair contractors ensuring that:

The contractors are providing the highest quality of service.

All required notifications are made to the affected operating teams.

Building occupants are made aware of potentially disruptive work being performed.

Maintain cleanliness, aesthetic upkeep, preventive maintenance and repair programs throughout the entirety of the Foundation’s office spaces.

Serve as Facilities primary point of contact in the absence of the Facilities Director.

Procure facilities equipment and materials.

Process and submit expense reports and invoices in a timely manner.

Provide hands on support for:

Relocations of heavy materials

Wall mounting installations

Patching and painting

Furniture modifications

Light electrical work

Light plumbing work

Any other ad hoc projects as needed

Demonstrate knowledge of janitorial services and processes, including regular cleaning, window cleaning, metal / stone / tile cleaning, carpet cleaning etc.

Maximize efficient utilization of all onsite facilities storage spaces.

Monitor and report adherence to on-going preventative maintenance programs.

Provide emergency response assistance and the necessary coordination.

Plan and execute ad-hoc projects, such as gathering and leveling competitive quotes, scheduling and executing work.

Inspect the entirety of the buildings to identify general corrective maintenance required.

Develop methods and schedules for facility maintenance.

Take part in developing standard operating procedures for the Facilities Team.

Monitor levels and usage of consumable supplies and related expenses.

Cultivate, manage, and maintain all relationships among stakeholders, partner operating teams and service providers.

Perform any other duties or tasks as assigned or required.

MINIMUM QUALIFICATIONS

Education

Bachelor’s degree is preferred.

Experience

At least 5 years of experience in operations and maintenance

Experience with people management

Experience with managing contractors

Experience using building management systems and work order systems

Experience with expense reports and invoices

Related Skills & Other Requirements

Must be professional and have superb customer service skills.

Ability to interact with staff and build good working relationships

Meticulous attention to detail is a must.

Strong computer skills including Excel and Word

Excellent written and oral communication skills

Physical requirements include walking and standing for long periods of time, crouching, kneeling, crawling and climbing.

Must be able to work in all outdoor and indoor environmental conditions.

Must be able to work at elevations of 6 feet or more.

Must be able to:

Lift 50 lbs repeatedly, as an individual

Lift 100 lbs infrequently, as an individual

Lift 250 lbs regularly, as part of a 2 person crew

Push & pull 350 lbs on a cart regularly, as an individual

Lift, push & pull 500 – 800 lbs, infrequently, as part of a crew of 2 or more

Have working knowledge of the use of hand and power tools.

Must be able to work occasional nights, weekends, holidays when required.

REQUIRED APPLICATION MATERIALS

Please submit a résumé and cover letter stating your interest in the position.

COMPENSATION AND BENEFITS

The full-time annual compensation range for this position is $90,000 - $100,000, depending on experience.

In addition to competitive salaries, the Simons Foundation provides employees with outstanding benefits package.

THE SIMONS FOUNDATION’S DIVERSITY COMMITMENT

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply. We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.

The Simons Foundation is a private foundation established in 1994 in New York City by Jim and Marilyn Simons. With an annual grants and programs budget of $450 million, the foundation’s mission is to advance the frontiers of research in mathematics and the basic sciences.

The foundation pursues its mission through its grant-making division, comprising programs in Mathematics & Physical Sciences, Life Sciences, Education & Outreach and autism research, and through its internal research division, the Flatiron Institute.

The Mathematics & Physical Sciences program supports work in mathematics, theoretical computer science and theoretical physics. The Life Sciences program works to advance basic research in life sciences, with, among other efforts, large grant programs in ocean ecology and in the origins of life.

The Simons Foundation Autism Research Initiative (SFARI) is a campaign that aims to improve the understanding, diagnosis and treatment of autism by funding innovative research of the highest quality and relevance. SFARI also supports the editorially independent autism research news site Spectrum.

In 2016, the foundation launched the Flatiron Institute (FI), a multidisciplinary institute whose mission is to advance scientific research through computational methods, including data analysis, modeling and simulation. The FI hosts scientists and collaborating expert programmers who work to create, deploy and support new state-of-the-art computational methods.

Outreach & Education supports and promotes scientific literacy in society generally. Specifically, the program supports the nonprofit Math for America and the independent science news site, Quanta Magazine. This program’s Science Sandbox initiative seeks to unlock scientific thinking in all people, so that science becomes a more integral part of culture.