Administrative Assistant

Company: Brisson & Massie Mechanical Inc

Business Information: Brisson & Massie Mechanical Inc is a company that specializes in plumbing, regrigeration, heating and air conditioning services for multi-unit residential and commercial sectors, including large industrial buildings. Our services ensure regulatory compliance with health, safety, and environmental standards, employee comfort and productivity, equipment performance, energy efficiency and asset protection.

Business Location: 1044 Hargrieve Rd., London, ON N6E 1P5

Work Location: Same as above

Type of Employment: Full time - Permanent

Estimated Start Date: As soon as possible

Job Description:

Coordinate the flow of information within the team

Direct and control daily operations

Evaluate daily operations

Motivate staff

Open and distribute mail and other materials

Plan and organize daily operations

Record and prepare minutes of meetings, seminars and conferences

Schedule and confirm appointments

Answer telephone and relay telephone calls and messages

Answer electronic enquiries

Oversee the preparation of reports

Respond to employee questions and complaints

Order office supplies and maintain inventory

Greet people and direct them to contacts or service areas

Set up and maintain manual and computerized information filing systems

Type and proofread correspondence, forms and other documents

Perform data entry

Provide customer service

Maintain and manage digital database

Perform basic bookkeeping tasks

Work with accounting department to provide information regarding suppliers’ invoices listed for payment and customer invoices paid

Requirements:

Education: Completion of high school is required.

Experience: A minimum of 1 year of clerical experience is required. If the candidate does not have experience, then, the completion of a one- or two-year college or other program for administrative assistants or secretaries is required.

Previous experience in administrative positions in the construction industry is a strong asset.

Working Conditions and Physical Capabilities: Ability to work independently, Fast-paced environment, Work under pressure, Attention to detail, Repetitive tasks, Large workload, Work with minimal supervision

Computer and technology knowledge: Google Docs, Sage Accounting Software, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, SharePoint, MS Office, Simply Accounting, Adobe Acrobat Reader, Electronic mail.

Personal suitability: Ability to multitask, Excellent oral and written communication, Flexibility, Judgement, Organized, Team player, Accurate, Client focus, Reliability, Time management, Adaptability, Accountability, Dependability, Due diligence, Quick learner.

Language: English is required.

Spanish language skills are a strong asset.

Salary: $34.07 hourly, 35 hours per week.

Benefits: Dental plan, Disability benefits, Health care plan, Paramedical services coverage, Vision care benefits, Pension plan, Registered Retirement Savings Plan (RRSP), Deferred Profit Sharing Plan (DPSP), Team building opportunities, Parking available, Uniforms provided by the employer.

Important Information: The regular work schedule will be from Monday to Thursday, from 8:00 am to 4:00 pm, including one unpaid 30-minute lunch break and two paid 15-minute coffee breaks, and Fridays, from 8:00 am to 1:00 pm, not including lunch break. Occasional overtime work may be required based on the business needs.

Apply by e-mail to: office@brissonmassie.com

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