Department Facilities Coordinator

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www.governmentjobs.com/careers/sanantoniotx/jobs/4250899

Job Summary

Under general direction, is responsible for administrative, managerial level work, planning and directing the department's maintenance and property control operations, including central supply and building services. Responsibilities include the development of procedures and systems to manage and maintain department buildings, equipment, supply inventories, and security personnel. Exercises direct supervision over assigned staff.

Work Location

• 5800 Historic Old Highway 90

Work Hours

• 6:30 a.m. - 3:00 p.m.; Monday - Friday. Shifts are subject to change to accommodate seasonal adjustments, evening coverage, weekends, and holiday shiftwork based on department needs.

Essential Job Functions

• Prepares and monitors the division's annual budget.
• Performs frequent site inspections of buildings and facilities, which includes sitting, kneeling, and reaching to detect the need for changes and improvements.
• Develops and maintains inventory control and monitoring procedures.
• Controls the acquisition and allocation of space in assigned facilities.
• Coordinates security operations for all assigned facilities.
• Coordinates the implementation of departmental capital improvements.
• Prepares all purchase requisitions.
• Consults with Chiefs and Division Heads to resolve supply, equipment, and maintenance problems.
• Prepares reviews and presents reports to Department management.
• Develops plans, drawings, and/or schematics for new construction and renovation projects.
• Coordinates activities with other divisions and outside agencies.
• Reviews architectural drawings and plans for building improvements and repairs.
• Manages the receipt and distribution of equipment and supplies to all facilities and operations.
• Manages the maintenance and cleaning of department buildings and grounds.
• Develops work schedules and assignments for staff members.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• Bachelor's Degree from an accredited college or university.
• Three (3) years of increasingly responsible experience in facility operations management or supervisory responsibility in a large, decentralized system.

Preferred Qualifications

• Working knowledge of Microsoft Office Suite.
• Experience utilizing SAP or other work order systems.
• Ability to manage projects utilizing PRIMELink or other similar project management software.
• Familiar with City administrative directives.
• Ability to understand the city budget and purchasing processes or similar systems.

Applicant Information

• If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

Knowledge, Skills, and Abilities

• Knowledge of applicable Federal, State, and local laws and ordinances.
• Knowledge of principles and practices of budget preparation and administration.
• Knowledge of general inventory and stock control procedures
• Knowledge of medical terminology and medical standards required by the Infection Control Committee (depending on assigned department).
• Knowledge of real estate transactions and current market evaluation procedures.
• Knowledge of project management techniques and procedures.
• Knowledge of safety practices and procedures in the workplace.
• Skill in utilizing basic office equipment.
• Ability to communicate clearly and effectively.
• Ability to supervise, train, and evaluate staff.
• Ability to develop, interpret, and execute contractual agreements.
• Ability to develop plans, procedures, and work schedules.
• Ability to analyze and project long-range equipment and facility needs.
• Ability to perform all the physical requirements of the position, with or without accommodations.
• Working conditions are primarily inside an office environment with occasional visits to outdoor construction sites including exposure to hazardous materials, flammable liquids, dust, unfavorable fumes, high noise levels, temperature extremes, and damp/wet surfaces.

Job Requirements

• Bachelor's Degree from an accredited college or university.
• Three (3) years of increasingly responsible experience in facility operations management or supervisory responsibility in a large, decentralized system.

The City of San Antonio, Texas is the 7th largest city in the United States, with a corporate boundary of 486 square miles, serving a population of 1.4 million residents. We are committed to excellence in the delivery of services to San Antonio residents and visitors. Core Values of Teamwork, Integrity, Innovation, and Professionalism are principles which define the culture of the 40 departments within our organization, which include Parks & Recreation, San Antonio International Airport, Development Services, Public Works, Convention Facilities, Building & Equipment Services, Libraries, and IT.