Temp-to-Perm Hospitality Specialist

POSITION SUMMARY

Hospitality staff are responsible for the general operations of office pantries and the staff dining room that serves 400 + staff on a daily basis.

This responsibility includes assisting with Grubhub web lunch orders, unpacking and stocking food supplies, organizing and scheduling cleaning for multiple pantries, keeping track of inventory, loading and unloading commercial dishwashers, meeting/event set up and clean up, for all our offices located at 160 Fifth Avenue, 162 Fifth Avenue and 915 Broadway. This position requires lunch Monday to Friday and dinner Tuesdays and Thursdays coverage (summer dinners are five days a week – June to August). The Hospitality operational hours are 7:00am to 7:00pm. There will be different shifts offered to cover this time frame with a rotational schedule.

This is a temporary position that is expected to last three months. It could become permanent for the right candidate.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

Act as the primary liaison with staff and hospitality vendors regarding all hospitality needs of the Foundation

Prepare lunch order list and print labels

Accept and set up lunch deliveries

Identify and resolve issues with food delivery, make recommendations to avoid issues in the future

Unpack and organize hospitality items for the main dining room and all office pantries located at 160 Fifth Avenue and 162 Fifth Avenue

Assist with lunch and breakfast meeting set-up and clean up. Return the room to its original state in a timely manner after the conclusion of a meeting

Special Events - Accept food deliveries and set up in the appropriate meeting location

Keep the pantries, shelves, refrigerator, and floors, clean and tidy

Loading and drying heavy loads of dishes

Monitor all pantry supplies including condiments, fruits and snacks, paper products and cleaning supplies.

Escalate repair and cleaning issues to the appropriate facilities repair team when required

Assist the manager and supervisor with various administrative tasks

Compose online posts with important updates, reminders, and events information on behalf of the department

Record and distribute meeting minutes from team meetings

Revise Hospitality documents with updates and new procedures

Perform data entry of employee lunch orders on a weekly basis

Handle sensitive information in a confidential manner

Reply to email, telephone, and in-person inquiries while maintaining professional communication with other departments, as well as the Hospitality Team

Design and upload presentation slides to television monitors using Canva and Trilby system

Compose instructional guides for new software used by the Hospitality Team

Update and backup laptops monthly

Submit expense reports through Concur

Create signage as needed for pantries and the 11th floor dining room 

MINIMUM QUALIFICATIONS:

Excellent interpersonal skills. Position requires the ability to work well with others in a team setting, demonstrates poise, tact and diplomacy.

Comfortable with daily cleaning and being on your feet for most of the day

Able to prioritize, handle demands and meet deadlines

Must have computer and phone communication skills

Able to multi-task and work well under pressure

Strong organizational skills

Able to complete responsibilities with minimal supervision

Punctual and reliable

Find projects during downtime with awareness of the daily routine

Experience in a similar position a plus

Able to lift 30+ pounds

COMPENSATION AND BENEFITS

The compensation range for this position is an hourly rate of $22.11 - $23.07 per hour, depending on experience.

THE SIMONS FOUNDATION’S DIVERSITY COMMITMENT

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under federal, state and local law.

The Simons Foundation is a private foundation established in 1994 in New York City by Jim and Marilyn Simons. With an annual grants and programs budget of $450 million, the foundation’s mission is to advance the frontiers of research in mathematics and the basic sciences.

The foundation pursues its mission through its grant-making division, comprising programs in Mathematics & Physical Sciences, Life Sciences, Education & Outreach and autism research, and through its internal research division, the Flatiron Institute.

The Mathematics & Physical Sciences program supports work in mathematics, theoretical computer science and theoretical physics. The Life Sciences program works to advance basic research in life sciences, with, among other efforts, large grant programs in ocean ecology and in the origins of life.

The Simons Foundation Autism Research Initiative (SFARI) is a campaign that aims to improve the understanding, diagnosis and treatment of autism by funding innovative research of the highest quality and relevance. SFARI also supports the editorially independent autism research news site Spectrum.

In 2016, the foundation launched the Flatiron Institute (FI), a multidisciplinary institute whose mission is to advance scientific research through computational methods, including data analysis, modeling and simulation. The FI hosts scientists and collaborating expert programmers who work to create, deploy and support new state-of-the-art computational methods.

Outreach & Education supports and promotes scientific literacy in society generally. Specifically, the program supports the nonprofit Math for America and the independent science news site, Quanta Magazine. This program’s Science Sandbox initiative seeks to unlock scientific thinking in all people, so that science becomes a more integral part of culture.