Administrative Assistant

Company: The Guri Group Inc.

Business Information: The Guri Group Inc. was established in 2009 as a subcontractor in both Residential & Commercial construction projects specializing in stone, ceramic and porcelain tile custom installations, including several other divisions such as hardwood flooring, concrete, drywall, framing and painting. The Guri Group Inc. has completed several projects in the residential, commercial, and institutional markets within the City of Toronto and surrounding area. Our previous projects include both new construction and repair/restorations.

Business Location: 750 Oakdale Road, Unit #57, North York, ON M3N 2Z4

Work Location: Same as above, and various clients’ locations across the Greater Toronto Area, based on the project site.

Type of Employment: Full time - Permanent

Estimated Start Date: As soon as possible

Job Description:

Establish and implement policies and procedures

Assign, co-ordinate and review projects and programs

Record and prepare minutes of meetings, seminars and conferences

Determine and establish office procedures and routines

Schedule and confirm appointments and meetings of employer

Manage contracts

Answer telephone and relay telephone calls and messages

Oversee the analysis of employee data and information

Answer electronic enquiries

Oversee the preparation of reports

Respond to employee questions and complaints

Order office supplies and maintain inventory

Liaise with management, union officials and HR consultants

Negotiate collective agreements on behalf of employers or workers

Organize and administer staff consultation and grievance procedures

Oversee payroll administration

Plan, organize, direct, control and evaluate daily operations

Arrange travel, related itineraries and make reservations

Greet people and direct them to contacts or service areas

Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations

Set up and maintain manual and computerized information filing systems

Type and proofread correspondence, forms and other documents: Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy

Perform data entry

Maintain and manage digital database

Perform basic bookkeeping tasks

Consult with clients after sale to provide ongoing support

Conduct performance reviews

Assist management at clients’ project sites for activities such as project meetings, contract closures, and other related tasks

May compile data, statistics and other information to support research activities

May supervise and train office staff in procedures and in use of current software

May arrange and co-ordinate seminars, conferences, etc.

Requirements:

Education: Completion of high school is required.

Completion of a one- or two-year college or other program for administrative assistants or secretaries OR previous clerical experience is required.

Experience: A minimum of 1 year of work experience in office administration including maintenance of inventory, proofreading and preparation of statements and reports is required.

Supervision (if required): 1 to 2 people

Working Conditions and Physical Capabilities: Ability to work independently, Fast-paced environment, Work under pressure, Tight deadlines, Attention to detail, Repetitive tasks, Large workload, Work with minimal supervision

Computer and technology knowledge: Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Adobe Photoshop, MS Project, Social Media, MS Office, Quick Books

Personal suitability: Ability to multitask, Excellent written and oral communication, Flexibility, Organized, Accurate, Reliability, Time management, Adaptability, Quick learner

Language: English is required

Salary: $25.00 hourly, 40 - 44 hours per week.

Benefits: Office tools and equipment provided by the employer, Learning/training paid by employer, Paid time off (volunteering or personal days), Subsidised public transportation, Parking available, Transportation among work locations provided by the employer

Important Information: The regular work schedule will be from Monday to Friday, from 9 am to 5 pm, including one paid 30-minute lunch break. Flexibility on schedule and occasional overtime work may be required based on the business needs.

Apply by e-mail to: info@thegurigroup.com

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